What is a Workflow?

[fa icon="calendar"] Jun 18, 2019 6:52:00 AM / by WinCan

In the realm of asset management and data storage software, the term “workflow” is frequently used. For operators in the field, it applies to work order creation and prioritization, how they set up their worksite, or how they finalize and submit inspection data. But for software, a workflow encompasses a wide array of procedures, macros and background functionality performed by various software components working together to remove personnel from menial tasks.

At its core, a software workflow is the flow of data from origination, through one or more pieces of software, to a final repository. This can be a manual process, such as uploading data to a server, or an automated process, as when using a macro to transfer data from one software to another upon completion of a task. Implemented correctly, workflows take human intervention out of menial jobs to ensure a smooth flow of information.

See WinCan workflows can do for your workflow

Camera operators benefit from workflows that streamline the process for submitting inspection reports, video footage and images. Navigating multiple pieces of software, each with their own requirements for formatting and file type, can waste an operator’s time on validation, formatting, and managing multiple pieces of software with separate logins or codecs. A well-designed workflow allows them to upload inspection data to one location, which then validates and shares that data between systems as needed.

As collection system data can come from multiple sources (camera crews, cleaning truck operators, engineers, rehab contractors, etc.), data must be easily integrated into the main repository, whether it’s a sewer asset management system, a GIS or a vast city or public works management solution like CityWorks or Lucity. A workflow for incorporating data from multiple sources validates any defect coding against the standard to ensure compliance, then transfers data through the system

WinCan software provides multiple tools to make this process simple. The Validator component compares inspection defect codes to the code database, validating that all information points required by the standard are included. The WinCan Service Host module allows managers to automate functions within the software such as transferring files or folders or scanning file locations for project changes. This module also executes actions that would normally require the attention of personnel.

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